Based in our Uxbridge office, you will be responsible for delivering support to the Head of Office and offer an Estate support role for property portfolio for a large investment fund. You will be tasked with providing and efficient and effective administration service to the department, to include the collecting data and preparing weekly/monthly/quarterly reports.

Main responsibilities

Administration Support

• The large part of the role is co-ordination of monthly and quarterly client meeting reports, reports include budgets and reconciliations, alterations and alienations, inspections, vacant units etc.
• Ensuring that property files are up-to-date
• Drafting lease form for our accounts team
• Regular liaison with tenants and clients
• Assisting with licence to alter and assignments and other property matters
• Preparing expenses claims for the Head of Department
• To deal with telephone queries from internal/external clients
• Maintain a digital filing system
• Prepare and rise invoices as requested.
• Liaise with accounts team over forecasting and other financial requirement.

Daily Management

• To arrange meeting and update diaries
• To ensure that all meeting rooms are booked for meetings and events

• To carry out any other reasonable management requests (ie. ordering stationary, filing, and general office duties)
• To be aware of an comply with company and statutory requirements regarding health and safety, fire and hygiene.