As an Events Coordinator you will play a pivotal role in planning, executing, and promoting a diverse range of events. Your work will directly contribute to achieving our priority goals and enhancing the Charity's profile. Here are the key responsibilities:

1. Event Planning and Execution:

   • Collaborate with cross-functional teams to design and deliver a comprehensive program of events.
   • Manage a dynamic calendar of activities, ensuring alignment with team priorities.
   • Work closely with the communications team to optimise impact across both events and communications efforts.
   • Organise workshops, roundtables, conferences, webinars, receptions, and other in-person and online events.

2. External Agency Management:

   • Commission and oversee external agencies to execute events on our behalf.
   • Procure and manage suppliers, ensuring timely delivery and high-quality outcomes.
   • Seek innovative approaches to enhance future events and contribute to process improvements.

3. Event Promotion and Accessibility:

   • Lead event promotion efforts, including blogs, livestreaming, and social media campaigns.
   • Compile invitation lists while adhering to Data Protection guidelines.
   • Coordinate with event speakers, ensuring thorough briefings.
   • Prioritize accessibility for all attendees.

4. CRM System Management:

   • Take ownership of the CRM system for the communications team.
   • Support colleagues in navigating the system effectively.

5. Collaboration and Values:

   • Champion lived experience and storytelling in our events and communications.
   • Collaborate with other teams to enhance external engagement methods.
   • Contribute to their main Campaign through event ideas and promotion.

6. Adherence to Principles:

   • Safeguard and promote the rights of older people.
   • Comply with organisational policies, especially regarding Data Protection.
   • Foster open collaboration across the Organisation.
   • Uphold professional standards and organisational values.

7. Additional Responsibilities:

   • Undertake any other relevant duties as required.

Person Specification:

• Essential Criteria:
  Excellent organisational skills, adept at managing multiple projects with precision.

  • Strong time management and prioritisation abilities.
  • Effective written and verbal communication skills, including experience with diverse audiences.
  • Proficiency in Word, Excel, and PowerPoint.
  • Digital and social media skills.
  • Database management expertise.
  • Experience in a fast-paced, complex environment (paid or voluntary).
  • Technical knowledge of managing online events and streaming.
  • Event organisation and external agency management experience.