Established in 2008, WeConnect Energy (formerly Subsurface Global) provides specialist recruitment and contracting solutions to the global Energy sector, focusing on Oil & Gas, Low Carbon & Renewables, and Executive Search.  

Our business has been built on a foundation of achieving results, while maintaining a reputation for integrity, honesty, and reliability.  

Our success lies in our ability to efficiently identify, evaluate, qualify, and deliver top-tier talent for the Energy sector. 

People are at the heart of everything we do. We take an active interest in learning about our clients’ business, and we work tirelessly to identify candidates with the expertise required to advance growth ambitions and unlock potential. We pride ourselves in maintaining genuine relationships to allow us to foster new business opportunities with our clients, contractors and candidates. 

WeConnect Energy core values:

Integrity

We believe in doing what is right. Our word is our bond, ensuring trustworthiness in every interaction. 

Teamwork

We thrive on collaboration. Together, we harness the collective strength of our team to exceed expectations. 

Results-driven

Time is of the essence in the fast-paced energy sector. We act swiftly, yet skilfully, ensuring exceptional results. 

Pride

Every match we make, every solution we provide, carries with it a badge of honour. We take immense pride in our work, for it shapes the future of energy. 

Requirements

We are in an exciting period of growth making this a prime opportunity to join our dynamic team.  This is a newly created role, established to support our expanding operations.  This role will be responsible for the Payroll & Invoicing function within a SME recruitment company.  Out with the payroll cycle you would be required to support the Finance team therefore an understanding of the finance functions is required.

We are also in a period of transition to new systems therefore the role will be require to assist with UAT

The role will report to the Business Support Manager.

Permanent Position:

Full Time (36.5 hours per week).

Part Time hours will also be considered.

Key Responsibilities:

• Maintain and deliver multiple monthly payrolls within strict deadlines (circa 150+ people)

• Multi-currency Pay & Bill

• Utilise Sage 50 for UK contractor payroll

• Utilise Microsoft NAV for international payments & billings

• Manage pension auto enrolment & liaise with pension providers as required

• Holiday pay calculations.

• WPS (Wage Protection System) submissions for UAE contractors.

• Identifying and resolving payroll inquiries from internal and external customers and escalating where necessary.

• Tax Compliance: Ensuring that the organisation complies with UK & UAE tax laws and regulations, including PAYE & VAT.

• Regulatory Reporting: Preparing and submitting required financial reports to regulatory bodies such as HMRC.

• PAYE reconciliations.

• Tax Year End processing and P11D submissions.

• Invoicing: Raising and issuing monthly sales invoices to clients from the Finance platform, including uploading to client portals ie SAP Ariba.

• Credit control: liaise with clients to ensure that invoices are settled according to agreed payment terms.

• Create nominal ledger journals for payroll costs.

• Support the Finance function to include checking & processing of staff expenses. Accounts payable & vendor management. Reconciliation of petty cash transactions. Data entry & recording transactions.

Desired Capabilities:

Finance & Payroll Knowledge

Payroll knowledge is essential in this role along with a basic understanding of accounting functions.

IT & Software Proficiency

MS Office proficiency particularly Excel. Knowledge of the following systems is essential:

Sage, Microsoft Navision, Business Central, Microsoft Dynamics 365, Fieldglass, SAP Ariba

Customer Service

Building rapport with internal staff and external contractors in the UK and UAE.  Consistently exceeds service expectations and addressing any concerns.

Organisational Skills

Excellent organisational and strong time management skills. Help with ad hoc tasks within the Finance team.

Personal Effectiveness

Highly reliable, strong time management skills and integrity, attention to detail and accountability.

Someone with a hands-on, outgoing, pro-active approach; taking personal responsibility and initiative to prevent or resolve problems

Skills & Experience:

• Previous experience working in a Finance or Payroll team is essential.

• Sound knowledge and understanding of payroll operations in the UK and internationally (but not essential) along with basic accounting procedures.

• The candidate should be proficient in Excel preferably at intermediate level.

• Previous experience in a recruitment environment is preferred.

• SAP Ariba experience is preferred

• Good organisational and administration skills.

• Problem solving skills

• Ability to prioritise and manage own workload

• Ability to meet tight deadlines

• Good communication skills verbally & written

• Good IT skills

• Demonstrate team working

• Delivery of excellent customer service and meet company values

• Payroll/Accounts qualification or minimum 5 years’ experience working in a Finance function

Benefits

• Half Day Fridays 
• Pension Scheme 
• Private Medical Care 
• Cycle to Work Scheme 
• Discretionary Annual Bonus 
• Two Paid Volunteering Days per Year