Job Title: Office Coordinator 

Location: Manchester City Centre 

Salary: £25,000  

Additional Information: This role requires the successful candidate to work on site 5 days a week 

Change and transformation for the world’s most ambitious organisations.  

Grayce partners with some of the world’s most ambitious organisations to help deliver change and transformation.  

With over a decade’s experience developing and deploying high-performing talent, Grayce delivers a low-risk and scalable solution and enables long-term capability build. Our Accelerated Development Programme has enabled thousands of talented individuals to launch successful careers.  

We are seeking a vibrant, enthusiastic individual to play an important part in both office coordination and providing administrative support, making this opportunity a great fit for someone proactive, organised and people-centric. 

Due to the office coordination aspect of this role, the role holder will be required to attend the office 5 days per week and may need to work additional hours on an ad hoc basis to support with company events. 

Why Grayce?  

Opportunity: Grayce is incredibly proud to be named in the Financial Times Fastest Growing Companies in Europe in 2022, 2023 and 2024.  

Impact: Sitting within the HR & Office Management team, you will take responsibility for coordinating the day-to-day operations of the Manchester office and provide administrative support to the office. 

Collaboration: Within this role the successful candidate will have the unique opportunity to work closely with both our Analyst population and our HQ. Collaborating across the whole business and always ensuring smooth operation. 

Responsibilities: 

Office Coordination 

• Being the first point of contact for greeting Grayce visitors and analysts  
• Taking a leading role in coordinating desk and room bookings  
• Maintaining the key supplies to ensure the smooth running of the office; equipment, stationery, passes, kitchen supplies, refreshments etc. 
• Maintaining clear and tidy office space  
• Supporting staff with catering and travel booking 
• Prepping and setting up events, and acting as the key point of contact during these  
• Developing and maintaining solid professional relationships with landlord, suppliers and other key stakeholders  
• Respond to ad hoc queries from clients, visitors or colleagues 
• Maintaining first aiders qualifications and records and coordinating health and safety risk assessments  
• Ensuring a safe and comfortable work environment  

Administration 

• Supporting the wider HR team with administration (including critical processes such as payroll) 
• Taking meeting minutes  
• Preparing letters and other HR documentation  
• Taking HR calls  

Qualifications, Skills and Competencies 

• Microsoft Suite and Excel Proficiency: Strong knowledge of Microsoft Suite, with intermediate Excel skills is essential. 
• Relationship Building: You excel at establishing and maintaining strong working relationships, both within the company and with external partners.  
• Task Prioritisation: You have a knack for prioritising tasks effectively, even when faced with tight and conflicting deadlines. 
• Organisational Proficiency: Your organisational skills are top-notch. You maintain order and structure whilst streamlining operations and enhancing overall efficiency. 
• Communication skills: You have strong verbal and written communication skills and are able to think on feet to solve problems.  

Salary and Benefits: 

• Competitive salary up to £25,000 based upon previous relevant experience  
• Generous annual leave starting at 25 days, increasing with service and capped at 30 days.  
• Personalised Learning and Development budget for professional growth. Flexible benefits tailored to your individual needs.   
• Supportive and collaborative work environment that values your aspirations.   

Grayce is not on the UK Border Agency's Sponsor Register and is unable to sponsor work visas for international applicants.