Job Description:

The successful candidate will take on a diverse role supporting a dynamic, creative team with finance, HR, and administrative duties. There is scope for the successful candidate to ‘shape’ the role, however the main duties will include:

General

· Greeting clients when they arrive and when answering the telephone / emailing

· Provide administrative support to professional staff

· Archive management

· Dealing with new business enquiries on the telephone and via email.

· Ordering all company stationery (business cards, headed paper etc) and other items required for business purposes

· Organising insurance and other upcoming renewals for the office (typically annually)

· Attending and preparing meeting minutes

Financial

· Various financial aspects of running the Partnership (including liaison with accountants; bank reconciliation)

· Assisting with monthly and annual payroll, PAYE/NI, pensions, student loans, VAT etc as required (working with accounts colleague)

· Assisting with expenses claims / recharging expenses (working with accounts colleague)

· Invoicing and credit control

· Management and maintenance of all data on the Partnership’s back-office system (called Workflow Max, which integrates with Xero and manages timesheets / invoicing / project details / contact information / expenses / storage of electronic project documentation etc). This system is used to produce invoices and financial reports.

· Experience in working with Xero would be useful as this is the main package that we use to manage employee finance / payroll matters, bank reconciliation, tax, pensions and student loan issues.

Human Resources

· Maintenance of the company’s staff manual

· Collating information for employment contracts/running payroll/keeping a record of staff holidays and monitoring sick days (all using our online system called ‘Charlie HR’).

· Dealing with administration / induction of new starters; managing leavers etc

Requirements

Skills Required

· Excellent interpersonal, written and spoken skills

· Experienced in use of MS Office and other packages

· Organisational skills

· Ability to prioritise work effectively

Benefits

· Flexible working hours to suit

· Access to private company healthcare (including online GP service), and pension schemes

· Discounted cycle purchase

· Training budget

· Pleasant office environment in rural location (on edge of Wantage), with free parking