The Opportunity

This is an exciting opportunity to fulfil a key role at the heart of a growing, deep tech company. OQC are looking for an Executive Assistant to support members of our leadership team as they work to put Quantum Computing in the hands of humanity to help bring forward the Quantum revolution.

You will work closely with some of the most innovative experts in the technology sector and have the opportunity to take on projects which support our future growth as well as your own.

We are keen to hear from both experienced Executive Assistants as well as those who feel they have the relevant skills from their experience in other roles who are seeking a new direction.

Remuneration

• £30-37k per annum

Benefits

• Private medical insurance
• Group life and group income protection
• Gym and wellness benefits
• EAP cash plan
• Cycle to work scheme
• 25 days holiday
• Pension
• Employee Stock Ownership Plan (ESOP)

Role

The Executive Assistant function at OQC provides support to our Executive team. EA’s ensure that inboxes and calendars are managed on the executives’ behalf as well as managing communications from Technical team leads and other team members and external stakeholders. The role may also include involvement in various projects relating to OQCs growth as well as managing travel arrangements for the exec team and for partners visiting our sites.

The post holder will have the opportunity to be at the forefront of this exciting period of growth at OQC, being included in high level, strategic communications and meetings. It is essential that they are able to maintain a high level of discretion and confidentiality while building strong working relationships with the wider team.

Responsibilities include:

• Manage executive’s calendars, making appointments including external and internal meetings, visits to offices, events and meetings in locations across the UK/globe.
• Act as a liaison between executives and OQC team, partners, investors and tech companies by being able to answer questions with tact and diplomacy, taking messages, and directing tasks appropriately for resolution.
• Provide administrative support, including managing email inboxes, letters, meeting agendas etc
• Prepare, reconcile and submit expense reports
• Coordination, monitoring, and communication of projects and programs managed by the executives direct reports 
• Preparing presentation for internal and external audiences  including slide presentations, financial spreadsheets, executive reports and summaries 
• Support with executive onsite visitors - arranging travel for guest, meeting and greeting and providing support to the exec team during any visits
• Event management for executive team in attendance;  managing email communication, logistics, preparations and support 
• Coordinating complex global travel itineraries 
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Candidate requirements

• Experience with relevant tools: Google suite, Slack, Click-up
• Calendar / Inbox management experience
• High standard of English
• Independent problem solver
• Highly Organised
• High Emotional Intelligence
• Discretion regarding sensitive and confidential information
• Approachable, able to build good working relationships
• Adaptive to changing priorities
• Able to take direction and handle feedback well
• Able to handle changing priorities well

Desired Skills

• Project management and stakeholder management experience
• EA/ PA experience

Research has shown that women are less likely than men to apply for this role if they do not have solid experience in 100% of these areas. Please know that this list is indicative and that we would still love to hear from you even if you feel you only are a 75% match. Skills can be learnt, diversity cannot.

About us:

At Oxford Quantum Circuits (OQC) we are building quantum computers to enable life-changing discoveries. We are a growing and expanding team, all bound by the desire to put OQC at the forefront of the quantum revolution and build a technology with practical applications in mind. Although useful, you do not need previous quantum experience to apply for any of our jobs.

Location and travel:

This role is based at the OQC head office, located in Shinfield, Reading. Our hybrid working model requires 2 days per week in the office. We offer a free shuttle bus service from Reading Station to allow an easy commute from London and Oxford.

APPLY NOW!

Please use the link provided to apply for the role of Executive Coordinator. To aid your application, it will be beneficial to provide us with a cover letter outlining why you think you would be a good fit for the role and what attracts you to OQC. We look forward to hearing from you!

At OQC we are not just hoping you’ll fit in our culture. We aspire to thrive, as a company and as people, thanks to your diversity of thought and background. We are proud to be an equal opportunity employer and we are committed to providing our team members with a work environment free from discrimination, where everyone is treated with respect. Our employment decisions are based on business needs, talent and merit and all our colleagues share in the responsibility for fulfilling our commitment to diversity. We look forward to meeting you!