Due to our clients continued growth, an exciting opportunity has arisen for an enthusiastic and highly motivated individual to join their friendly office, based in Ketton, Stamford as an Administration Assistant.

Our client are a family ran business, focused on delivering excellent client services, which they achieve through ensuring their team are engaged, motivated and have plenty of opportunity to develop,  

They really do look after their team, which they consider to be an extension of family, and as such have various benefits which promote wellbeing, these include:

1. Working a 4-day week with a FTE salary (Mon to Thurs or Tues to Fri)
2. Pro rata holiday of 30 days per year
3. Gym membership
4. Your birthday off 

The role of Administration Assistant is a vital one as it helps keep the smooth-running daily operations of the company. The successful candidate would be tasked with supporting the team in a number of ways; such as, managing a daily workload of basic admin functions, together with the setting up of projects and compiling of initial data which is then used by the team when reviewing and progressing their projects.

General duties for the role include:

Answering and transferring calls to team

Taking of comprehensive messages

Organising and tracking of incoming and outgoing post

Adding Organisation/Clients & contacts to CRM

Setting up new projects on Tracker/ CRM

Emailing landowner’s solicitor to request title documentation

Issuing initial email to client

Submitting Highway Searches

Reviewing and downloading relevant title documentation for the site – identifying and raising third party issues

Requesting and tracking of outstanding designs

Submitting SIMs

Tracking of tasks against projects and following up where required

Processing of agreed documentation and sending out for signing

Processing the return of signed documents

Archiving of projects

Client updates where applicable

Updating Client portals where applicable

Setting up new projects on Focal Point (where required) – this includes:

Setting up entries for gas and electricity

Setting the anticipated legal completion date

Entering relevant information and dates

Ensuring entry is allocated to a contact

Upload Highways Search

To be successful in this role, ideally, we would like you to have most if not all of the following qualities, skills, and experience:

Demonstrable verbal and written communication skills

Excellent attention to detail and accuracy

Methodical, logical approach to problem solving and task completion

Strong reasoning and interpersonal skills

High standards of record keeping and documentation

Strong communication skills to Stakeholders at all levels

Good time management skills, ability to prioritise

Intermediate Microsoft office skills

Confident and assertive, ability to communicate clearly

Excellent interpersonal skills

Acts with high standards of care and integrity

Flexible approach to tasks

High level of discretion

Enthusiastic proactive approach

Excellent organisational skills, able to prioritise and manage a varied and busy workload