Office Administrator

Company details:

Our client is a leading structural steel and architectural metalwork fabrication company dedicated to delivering high-quality, innovative solutions to our clients. With a commitment to excellence, our client has established a strong reputation in the industry for precision engineering, reliability, and customer satisfaction. They specialise in the design, fabrication, and installation of structural steel and architectural metalwork for a diverse range of projects.

Salary on offer is dependent on experience – Up to £25,000

Position Overview:

The Office Administrator will oversee a broad spectrum of administrative and compliance functions critical to the smooth operation of the company and its sister companies. This role requires a proactive, organised individual with excellent communication skills and a keen eye for detail.

Key Responsibilities:

·Maintain and update the holiday and work event calendars for all staff, ensuring accurate scheduling and communication

·Manage company vehicle insurance, including claims processing and policy updates

·Coordinate servicing, MOT, and vehicle tax for all company cars, ensuring compliance with legal requirements.

·Maintain detailed records of vehicle maintenance schedules and associated costs.

·Ensure all company documentation and policies are current and compliant with industry standards and regulations.

·Issue sales invoices to clients, ensuring accuracy and timely delivery

·Generate detailed financial reports for the director, including sales invoice lists, monthly purchase expenditures, six-month finance reports, long-term finance agreements, and accounts payable ledgers

·Answer incoming phone calls and redirect them to the appropriate colleagues.

·Maintain and update multiple account information for such as , BT, Construction line, and Local Supply Chain and more

·Manage the on boarding process for new staff, including contract generation and maintaining accurate employee records.

The ideal candidate will have :

• Proven experience in an administrative role, preferably within the construction or manufacturing industry.

• Excellent organizational and multitasking abilities.

• Strong communication skills, both written and verbal.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Ability to work independently and as part of a team.

• Attention to detail and a high level of accuracy.

• Adaptable and able to manage multiple priorities.

• Problem-solving skills and the ability to handle complex administrative tasks

Please apply direct with your CV attached