Vehicle Sales Administrator

To ensure the efficient administration of all New and Used Vehicles for the Dealership Car Sales Department within defined operating policies.

Key Responsibilities:

• Complete and process all Vehicle Orders
• Ensure the accuracy of orders against current specification codes for standard and factory fitted equipment
• Ensure that all documents are received and signed off by the Sales Manager in iDealFile before proceeding to invoice
• Check funds or finance in place before registering/taxing a vehicle
• Collate and record all New Vehicle delivery information
• Create files for all new vehicles into stock and stock record book showing all vehicle details (colour, chassis, specification, etc.)
• Arrange registration and Vehicle Excise Licences for all sold vehicles (AFRL)
• Push lines to the workshop
• Checking that the invoice matches the order and that all bonuses are correct and have been claimed accordingly
• Setting up of policies as required
• Complete handover pack for sales executives
• Prepare and complete all sales invoices in a timely manner
• Check for accuracy on prices, tax and non-revenue items, “on the road” packs, deposits and part exchanges, and all related items
• Ensure routing to appropriate departments
• Create and maintain all Used Car Stock Books
• On purchase of Used Vehicle / Part Exchange Vehicle, create internal orders / workshop instructions in line with Sales Manager
• Carry out Experian / HPI / VMC Vehicle Checks for all Used Cars
• Ensure timely updates of Used Car information, ensuring our website contains up to-date information
• Maintain vehicle funding requirements
• Maintain high standards of information
• Other duties may be required from time to time.

The Successful Candidate:

• Previous experience in a similar role desirable
• Must have previous experience of utilising KeyLoop
• Excellent Communicator
• Friendly and Polite
• Proactive and Helpful
• A Team Player
   

Salary: £28,000 - £30,000 depending on experience

Working hours: Full time, Monday to Friday 40 hours 8.30am – 17.30pm

Contact:

Gary at Jago Consultants