HR SYSTEM, PAYROLL & BENEFITS

1. 1. Assisting with basic tasks and administration related to payroll and employment benefits as required, including managing joiner and leaver records for pension and PMI and address changes.
   2. Providing support to the Senior HR Adviser with payroll processes and checks and entering new joiner details and making updates when requested.
   3. Forwarding payslips to those on maternity leave and final payslips and P45s to leavers.
   4. Assisting with salary review and bonus memo preparation, including mail merging large documents in Word, saving copies, and emailing to individuals.
   5. Ensuring that all absence reports and self-certificate forms are received by HR, and inputting data into the HR system.
   6. Answering HR System queries.
   7. Support with the HR system training for new joiners, and refresher training.
   8. Deal with the annual carry over of holiday in the system for staff.
   9. Assisting with arrangements for the annual flu jab and eye test vouchers.

HR GENERAL

1. 1. Creating and maintaining the personnel files with all HR filing, including archiving leavers files, and keeping the archive storage records up to date.
   2. Scanning documents and files onto our online document management system as required and ensuring that online filing is kept tidy and well organised.
   3. Dealing with all incoming post for the HR department.
   4. Monitoring the general ‘HR Enquiries’ inbox and responding to queries.
   5. Assisting with long service awards, and arranging cards, flowers, gifts, presentations, and lunches as appropriate.
   6. Assist with preparation of monthly admin reports (headcount, staff lists, Partner lists).
   7. Maintain the HR area of the firm’s intranet by updating Organisation Charts and uploading documents, photos, and blogs as required.
   8. Assist with arrangements for the firm’s AGM.
   9. Assist with the preparation of online surveys.
   10. Providing administrative support to all members of the HR team (including L&D) as required and covering any appropriate duties in the absence of other team members as required.
   11. Any other administration duties reasonably requested.

Knowledge, Skills and Experience Required

1. You will have experience of working in an administration role, ideally in a professional services/corporate environment.
2. You will have strong IT skills, in particular MS Outlook, Excel and Word.
3. You will have strong organisational skills with an ability to prioritise your work and manage your time effectively.
4. You are motivated to work in a HR administration role and always maintain HR best practice.
5. You understand the importance of confidentiality in this role and will ensure information is kept confidential within the HR Group.
6. You will have a commitment to high levels of service delivery and team working.
7. You will have an excellent level of accuracy and attention to detail.
8. You will have a flexible approach and be able to work additional hours during busy periods where required.