Location: Leeds

Role Purpose

You’ll support and administer the registration and distribution of documentation between construction project team members, designers, supply chain and clients on a large high rise project, initially in Leeds.

Administration and Support
Provide administrative guidance and support to the Operational site team, including but not limited to the following:

4Projects – 

• Assist the Design Manager with drawing commenting & voting
• Print out drawings
• Access drawings for use in Fieldview
• Ensure 4P registration request is completed

General Site Set up –

• Make the “Site Starter Pack” to help the new sites.
• Assist in setting up hard copy files and folders.
• Supply sites with print-out of any updated legislation, H&S information etc so they have a physical copy.

General Site Assistance –

• Print and laminate documents (either in the office if using the plotter or on site if needed)
• Get things ready for audits and inspections and making sure all displayed information is correct and up to date.
• Maintain stock of stationery and consumables and placing an order.
• Assist with general admin when needed (scanning, photocopying, distributing incoming and outgoing post, filing, meeting/report preparation etc)
• Book/arranging meeting rooms
• Greet visitors & ensure sign in protocol is followed.
• Assist with turnstile access set-up & monitoring of card (CSCS etc) expiry dates

Customer Service

• Ensure excellent customer service is given in all communication with internal and external customers.
• Show flexibility and enthusiasm to provide any support that may be required in the office/site team to ensure that there is little disruption to customers. This may include providing reception cover.
• Ensure telephone calls are answered efficiently and professionally. Handle first hand queries within the scope of the role or take detailed messages and pass onto the relevant person.
• Facilitate the smooth running of meetings by ensuring refreshments are provided in time for meetings and replenished throughout.
• Keep the reception area tidy and welcoming, free from personal items in view of visitors.
• Greet visitors in a professional, friendly manner ensuring all signing in procedures are adhered to.
• Maintain accurate signing in/out system of staff and visitors to ensure records are correct at all times.
• Manage meeting room diaries in Microsoft Outlook.

Educational / Qualifications

• Experience of site software such as 4Projects (essential)
• UK Driving License (essential)
• Ideally two years’ experience in a similar role with a fast-paced environment
• Excellent IT Skills, MS Office knowledge – Word, Excel, PowerPoint.
• Excellent with email and electronic diary management functionality (Outlook)