The EU Logistics Invoice Support role is responsible for managing various administrative tasks, including:

• Overseeing processes related to freight invoice management
• Facilitating the creation of purchase orders (POs)
• Handling other cost-related tasks

Additionally, this role supports the Logistics Health, Safety, Environment, and Security (HSES) team by:

• Acting as the first point of contact for the reporting system
• Ensuring that tasks are completed in a timely and efficient manner

The EU Logistics Invoice Support plays a crucial role in maintaining smooth operations within the logistics domain, ensuring accurate invoice processing, cost management, and timely completion of HSES-related tasks. Additionally, this role supports other functions within the Logistics and Order Management team on an ad hoc basis.


Accountabilities

• Receive invoice data (Excel), perform initial quality checks on the data, and process it accordingly into a Business Intelligence (BI) tool.
• Act as the key contact between the European Logistics & Order Management team and the Accounts Payable team.
• Responsible for maintaining the team's procurement management solution tool (ARIBA), including creating purchase orders (POs) and supporting queries.
• Support the process of creating budgets.
• Take initiative either as a lead or in a supporting role in projects.
• Provide training on the non-conformity system to CP Logistics users and, if needed, to external partners.
• Coordinate the non-conformity system, ensuring that issues are managed and corrective actions are taken in a timely manner

Skills:

• Relevant experience in logistics/customer service operations and/or accounts payable experience.
• International experience working with large multinational organizations is a benefit.
• Proven ability to work effectively in a complex, cross-functional business environment.
• Knowledge of process in logistics is a benefit (e.g. warehousing, transport, order management etc.) but not necessary.
• Demonstrated sense of urgency, balanced approach, and ability to prioritize tasks effectively.

While the role involves complex processes and stakeholder interactions, it is important to note that the position also encompasses repetitive and heavily administrative tasks.

The successful candidate should be prepared to handle routine invoice processing, data entry, and other recurring administrative duties in addition to the more complex aspects of the role.

The ideal candidate should possess a combination of technical skills, process knowledge, and the ability to manage both complex and repetitive tasks efficiently, while maintaining a strong attention to detail and a customer-centric mindset.

Education:

•    A Bachelor's degree or similar in a commercial/business or technical subject is desired but not strictly necessary.
• Language Skills:
  •    Fluency in English, both oral and written, is mandatory.
  •    Proficiency in additional languages would be considered an asset.

While a Bachelor's degree in a relevant field is preferred, it is not an absolute requirement for this role. Candidates with equivalent professional experience and demonstrated competencies in the critical knowledge areas will be considered.

The successful candidate must possess good communication skills in English, both verbal and written. Additionally, expertise in supplier management and familiarity with transportation regulations, particularly those related to dangerous goods, would be highly valued in this role

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.