Facilities Manager - Soft Services

• Job Type: 9 Month FTC
• Location: London
• Salary: £55,000 to £70,000 (Dependant on experience)

My client is an established private bank in London, seeking an experienced Facilities Manager to oversee soft services and provide oversight of hard services at multiple sites, including our main branches. The successful candidate will be experienced in line-managing, overseeing contracts, and ensuring both compliance and health and safety standards are maintained at the highest standard.

Day to Day of the role:

• Direct management of soft services and oversight of hard services across multiple sites.
• Reporting to the General Manager and managing a team of four, including appraisals and rota organisation.
• Ensuring compliance with health and safety policies, conducting risk assessments, and arranging staff training.
• Managing contracts for cleaning, waste, and pest control, including conducting audits and organising periodic cleans.
• Overseeing the post room team, managing onsite archive vaults, and ensuring adequate stationery stocking.
• Acting as the secretary for the Health & Safety Council, organising meetings, and maintaining minutes.
• Project management, including office refurbishments and liaising with contractors, with a focus on budget control and forecasting.
• Administrative duties such as updating AutoCAD floor plans, managing department contractors, and monthly reporting of KPIs.

Required Skills & Qualifications:

• Over 5 years of experience in Facilities Management with a passion for the industry.
• Extensive Health & Safety experience with NEBOSH certification and DSE assessor knowledge.
• High attention to detail and customer-facing skills.
• Confidence in dealing with and presenting to all areas of the business.
• Proactive and positive approach to work, with the ability to multitask.
• Proficiency in Microsoft Office software and budget management.
• Strong leadership and communication skills at all levels.

Desirable:

• Experience working within listed buildings.
• Proficiency in AutoCAD.
• Membership in the IWFM (Institute of Workplace and Facilities Management).

Benefits:

• 20% Non-Contributory pension scheme
• Discretionary bonus paid at the end of the 9-month contract
• Opportunity to work in prestigious locations with a dedicated team.
• Exposure to diverse facilities management challenges in a dynamic environment.

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