Legal Personal Assistant / PA
Posted 3 days ago by Simpson Judge
The Candidate
The ideal candidate will have minimum 4-5 years of experience in a similar position - preferably with a dispute resolution team. They will have excellent document production and organisational skills and attention to detail.
They will have strong communication skills and will be client oriented. A natural ability to be proactive and take initiatives will be appreciated, as well as a can-do attitude and a real capacity to take ownership for projects and tasks.
A good candidate will also be a team player, who can be flexible, take initiative and step in to help colleagues where required.
Responsibilities
- Diary management and organising travel and accommodation (including assisting overseas clients with travel and accommodation arrangements)
- Assisting with monthly billing and expenses
- Assisting with time recording and tracking non-chargeable time on interviews, business development etc
- Management of fee earner contacts
- Document production and correspondence
- Digital Dictations
- Liaising with clients
- Filing - both hard copy and electronic
- Assisting fee earners in business development activities - taking the lead when putting together marketing material and pitch documents.
- Tracking BD events and diarising for follow up for key contacts at appropriate intervals.
- Liaising directly with contacts/potential clients to arrange BD events, lunches, etc.
Required Skills
- Recognises that the PA team shares responsibility for the work.
- Recognises the importance of working as part of a team and promotes team spirit. Willingly assists other team members and shares knowledge.
- Seeks work to do when not busy.
- Responds to queries in a helpful, courteous and professional manner.
- Adds value by ensuring that the client experiences the highest quality of service at all times.
- Clarifies deadlines with fee-earners and establishes the relative urgency of tasks.
- Anticipates the requirements of fee-earners in preparation for meetings, deadlines, etc and proactively looks for opportunities to add value.
- Technically competent in all relevant applications and templates.
- Proactively looks for opportunities to improve IT knowledge.
- Ability to draft short correspondence to a consistently high level with minimal errors e.g. internal emails and administrative issues.
- Fast and accurate production of all documents and correspondence. High level of attention to detail.
- Actively manages fee-earners' diaries. Exercises good judgement with regard to priorities and resolves conflicting appointments. Makes resource and travel arrangement e.g., hotels, visas, transfers, etc and provides an itinerary.
- Establishes and remembers the different preferences of fee-earners.
- A can do, will do attitude - does not just see role as a 9.30 to 5.30 job. Shows flexibility around lunch breaks and office hours as work demands e.g., on Court days.
- A proactive as opposed to reactive approach to the role.
Pay range
£48,000+
Working Hours
3pm-9pm
Full time office based
City of London
(phone number removed)
- Type:
- Permanent
- Contract Length:
- N/A
- Contact Name:
- Login or register to view
- Job Reference:
- JSLegalPA_1720101860
- Job ID:
- 221948470
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