Part Time PM Receptionist/People Assistant
Posted a week ago by Pertemps Kettering
We are recruiting on behalf of our client who have the opportunity for the right candidates to join their team as a People Assistant serves as the front-line Receptionist and oversee the management of company vehicles. This role involves providing comprehensive HR administrative support throughout the employee lifecycle, and delivering exceptional reception services.
This is a part-time role working Mon – Fri (22 hours per week.)
Working Hours –
Mon – Thurs – 1.30pm – 6pm
Fri – 1.30pm – 5.30pm
(Will be expected to cover the AM Receptionist when she is on holiday)
Main Duties will include -
HR Administrative Duties:
Person Specification:
Skills and Competencies:
This is a part-time role working Mon – Fri (22 hours per week.)
Working Hours –
Mon – Thurs – 1.30pm – 6pm
Fri – 1.30pm – 5.30pm
(Will be expected to cover the AM Receptionist when she is on holiday)
Main Duties will include -
- Greet and welcome visitors in a professional and friendly manner
- Answer and direct incoming calls promptly and courteously
- Manage incoming and outgoing mail and deliveries
- Maintain the reception area, ensuring it is always clean and presentable
- Schedule and coordinate meeting rooms and appointments
- Book accommodation
- Cover for the morning Receptionist during periods of absence
HR Administrative Duties:
- Assist with the recruitment process, including posting job vacancies, drafting offers of employment, requesting and providing references, ensuring correct documentation is received on time
- Facilitate the onboarding process for new employees, including preparation of orientation materials and conducting initial training sessions
- Maintain and update employee records in the People folder, ensuring accuracy and confidentiality
- Assist with the administration of employee benefits, payroll information processing, and performance reviews
- Support employee onboarding processes, including recording of exit interviews and clearance procedures
- Respond to employee inquiries regarding HR policies, procedures, and benefits
Person Specification:
- Proven experience in administration and/or reception duties
- Strong organisational and multitasking skills
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Must be competent in using mail merge
- Familiarity with HR software and databases
- Ability to handle sensitive information with confidentiality and integrity
Skills and Competencies:
- Attention to detail and strong problem-solving abilities
- Ability to work independently and as part of a team
- Strong interpersonal skills and a customer-service orientation
- Ability to manage time effectively and prioritise tasks
- Proactive approach and willingness to take on additional responsibilities as needed
- Type:
- Permanent
- Start Date:
- 25/08/2024
- Contract Length:
- N/A
- Contact Name:
- Login or register to view
- Telephone:
- Login or register to view
- Job Reference:
- 726114484
- Job ID:
- 221967944
Remember: You should never send money to a prospective employer or disclose any financial information. Should you encounter any job listings requesting payments or financial details, please reach out to us immediately. For further guidance, visit jobsaware.co.uk.
