Kenna Recruitment has an exciting opportunity for an experienced Administrator or a Junior Document Controller to join one of the capital’s leading privately owned mixed-use developers, creating beautiful and inspiring places, from homes to workspaces, student accommodation to later living communities – and all the spaces in between.

Your main responsibilities:

• Implement document control protocols and procedures at company level and on the assigned individual schemes.
• Maintain and further develop the existing Power BI reporting tools in accordance with company’s aspirations and targets.
• Become the single point of coordination for improvement requirements coordination towards document controlling software provider.
• Chair document management system development meetings with the company’s senior management.
• Oversee other document controllers in the implementation of company’s protocols and procedures.
• Train staff on document controlling procedures as and when required.

Role and Responsibilities

• Take a leading role in refining the standard company procedures with regards to all aspects of document controlling.
• Maintenance of accurate records of all drawings and other construction documents issued by consultants and contractors through each stage of the project. Process a large number of documents daily, including a thorough QA check, printing and review/ distribution, and electronic forwarding to create an accurate and comprehensive audit trail.
• Establish from the outset a close relationship with the wider Regal construction team to ensure that the proper procedures are put in place to maintain cost control and contractual integrity of the Projects.
• Document all discrepancies in document issues to subcontractors and professional partners, ensuring that the Project Manager and the Design Manager are aware of any discrepancies and that all problems are resolved in a timely fashion by liaising directly with all members of the wider project teams.
• Create and maintain an accurate, efficient and user-friendly filing system (as set out in the company's Procore manual), ensuring that copies of drawings and documents are easily found.
• Ensure standardization of document naming and workflow processes across all projects on site.
• Manage design team and specialist subcontract design process ensuring the design team review, comment, co-ordinate, and status Sub contractor’s design information.

Skills

• Experience of working on a construction site environment (in a similar role).
• Good understanding of the Traditional and Design & Build procurement types.
• Experience using an electronic document control system (Procore experience preferable).
• Knowledge of document control and/or construction industry processes/ terminology.
• Proven planning and process management skills.
• IT skills: MS Office Package.
• Power BI presentation skills preferable

What we can offer you:

• Salary up to £38,000
• Excellent pension scheme
• Life assurance
• 28 days annual leave plus bank holidays