POSITION: Administrative & Clerical Assistant

LOCATION: Belfast

HOURLY RATE: £11.67

HOURS: Full-time 37.3 hours pw  OR  Part-time 8.30am-4.30pm

DURATION: 3 months (Dec 2023-Feb 2024)

On behalf of our client, we are seeking a Band 3 Administrative & Clerical Assistant to provide administrative service/support in a variety of different settings within the Trust.  They will work as an integral member of a team and be expected to deal with non-routine activities such as answering queries, progress chasing and task related problem solving using their own initiative.

Main Responsibilities/Duties:

• Word processing /producing reports/working on computer systems.
• Data input/ retrieval of information.
• Sorting and responding to mail/emails as appropriate.
• Dealing with general enquiries/providing advice which requires immediate action within definitive guidelines, protocols & policies.
• Arrange appointments/meetings as requested.
• Take minutes of meetings as required.
• Preparation of statistical information.
• Dealing with requests for information.
• Maintain Filing System.
• General office duties such as photocopying/faxing/ scanning.
• Supervising staff and allocate work as appropriate.
• Order stationery.
• Participate in the Trust’s Appraisal Process and participate in agreed training and development initiatives when identified.
• Any other general tasks or projects within the remit of the band.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by 31st July 2024. You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:

Essential Criteria:

Applicants must, by the closing date for applications, have:

Experience/Qualifications

1a.) 4 GCSE’s Grades A-C  to include English Language (or equivalent Qualification) plus 1 year’s administrative /clerical experience.

OR

1b.) NVQ Level 2 in Administration (or equivalent qualification) plus 1 year’s administrative /clerical experience.

OR

1c.) 2 year’s administrative /clerical experience.

2. 1 year’s word processing experience.

3. Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.

Skills/Abilities/Knowledge

• Ability to work as part of a team.
• Ability to use own initiative.
• Excellent organisational skills with an ability to prioritise own workload.
• Effective communications skills to meet the needs of the post in full.
• The ability to work in a challenging and changing environment.
• The ability to ensure accuracy in own work.
• The ability to effectively use office admin systems such as diary management and filing systems.
• Knowledge of the Data Protection Act.

Desirable Criteria

• Experience of using a computerised database.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by 31st July 2024

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

If this role isn’t suitable but you are looking for a new opportunity, please do not hesitate to contact our experienced consultants. You can visit our website in the first instance or call our office.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.