Apple Recruitment are recruiting for an Adult Learning Disability Personal Secretary (Band 3)

Job Purpose:

• Provide a full secretarial support service to the team and other professionals.

• Maintain diaries; arrange diary dates, venues, travel arrangement and hospitality. This also includes minute taking, audio typing and shorthand/note taking.

• Organise the office and carry out routine secretarial duties which include the development and maintenance of an efficient filing system, brought forward system, mail distribution, photo copying, binding and ensure relevant files are available for meetings.

• Responsible for recording and maintaining reports relevant to the department e.g. salaries & wages, annual leave, sick leave, maternity leave, carers leave and special leave.

• Contribute to the collection and collation of statistical information on a regular basis.

• Update/search information on client database (Paris/Socare) as required.

• Open and record incoming mail and direct correspondence for the Team or otherwise deal with routine items. This will include the writing and drafting of routine letters for signature.

Job Description:

The post holder will be required to:

• Ensure the Trust’s policy on equality of opportunity is promoted through his/her own actions and those of any staff for whom he/she has responsibility.

• Co-operate fully with the implementation of the Trust's Health and Safety arrangements, reporting any accidents/incidents/equipment defects to his/her manager, and maintaining a clean, uncluttered and safe environment for patients/clients, members of the public and staff.

• Adhere at all times to all Trust policies/codes of conduct, including for example:
  • Smoke Free policy
  • IT Security Policy and Code of Conduct
  • standards of attendance, appearance and behaviour 

• Contribute to ensuring the highest standards of environmental cleanliness within your designated area of work.  

• Co-operate fully with regard to Trust policies and procedures relating to infection prevention and control.   

• All employees of the WHSCT are legally responsible for all records held, created or used as part of their business within the WHSCT including patients/clients, corporate and administrative records whether paper-based or electronic and also including emails.  All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information act 2000 the Environmental Information Regulations 2004, the General Data Protection Regulations (GDPR) and the Data Protection Act 2018. Employees are required to be conversant with the WHSCT policy and procedures on records management and to seek advice if in doubt.

• Take responsibility for his/her own ongoing learning and development, in order to maximise his/her potential and continue to meet the demands of the post.

• Represent the Trust’s commitment to providing the highest possible standard of service to patients/clients and members of the public, by treating all those with whom he/she comes into contact in the course of work, in a pleasant, courteous and respectful manner. 

• The HSC Code of conduct sets out the standards of conduct expected of all staff in the Western Health & Social Care Trust and presents standards of conduct and behaviours required during and after employment with the Trust.  Professional staff are expected to follow the code of conduct for their own professions as well as this code.

• Staff members are expected to involve patients, clients, carers and the wider community were relevant, in developing, planning and delivering our services in a meaningful and effective way, as part of the Trust’s ongoing commitment to Personal and Public Involvement (PPI).

• Employees must at all times abide by Trust policies and procedures and the terms of their contract of employment.  They must conduct themselves with impartiality, integrity, objectivity and honesty and maintain high standards of personal and professional accountability.

• Employees are expected to demonstrate commitment to the Trust by ensuring regular attendance at work and efficient completion of duties.

• Employees must ensure that they comply with any risk management responsibilities specific to their post, and as set out in the Trust’s Risk Management Strategy.

• The Trust is committed to the development and implementation of systems under Integrated Governance to ensure continuous improvement in the quality of services provided.  Employees will be expected to co-operate and work with such systems.

• All information concerning patients and staff must be held in the strictest confidence and may not be divulged to any unauthorized person. 

Employees must ensure that equality and human rights issues are addressed within the post holder’s area of responsibility in accordance with the Trust’s Equality Scheme

If you wish to apply or would like more information, please email your CV in Microsoft word format to Sarah Vize by clicking on the link below by Friday 19 July 2024 at 12:00noon. You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:

Essential Criteria:

Applicants must, by the closing date for applications, have:

1. 3 years administrative/clerical experience
2. a) 5 GCSE’s (Grades A-C) to include English Language and Maths or equivalent qualification or higher educational standard AND one year’s administrative/clerical experience;

OR

b) NVQ Level 2 in Business Administration or equivalent or higher educational standard AND one year’s administrative/clerical experience.

1. In addition to one of the above, 6 months experience using Microsoft Office including Outlook, Powerpoint, Excel and Word is also essential.

1. Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment.

Further Details:

· Hourly Rate: £11.67

· Duration: Immediate Start

· Location: Enniskillen

If you wish to apply or would like more information, please email your CV in Microsoft word format to Sarah Vize by clicking on the link below by Friday 19 July 2024 at 12:00noon.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.