Excel Industrial is seeking a diligent and detail-oriented Fleet Administrator to join the team at the Doncaster Depot. The successful candidate will be responsible for the general administration of the Fleet Department, ensuring the regulatory compliance of our fleet of vehicle transporters.

Key Responsibilities:

• Arrange vehicle services/PMIs and manage related documentation, including MOT documents.
• Control and apply Road Fund Licences and toll tags, and complete monthly statements for the accounts department.
• Maintain the fleet computer database and issue fleet lists.
• Maintain vehicle history files.
• Dispatch and collate legal documents.
• Update the Motor Insurance Database.
• Process London Congestion Charging.
• Arrange and monitor the usage of hire cars.
• Distribute fuel cards.
• Order bulk fuel for depots as required and update the fuel monitoring system.
• Liaise with Depot Managers and Supervisors regarding speeding fines and PCNs.
• Enter repair invoices onto the fleet database and check for errors.
• Raise purchase order numbers and assign costs correctly.
• General administration duties, including filing and other reasonable tasks as required.

Person Specification:

The ideal candidate will possess:

• A minimum of 5 GCSEs (or equivalent) grade A – C, including English and Maths.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience in an administration role within a busy office environment, preferably in fleet or transport administration.
• Knowledge of road traffic and transport compliance regulations.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to plan and prioritise workload, ensuring deadlines are met.
• A demonstrable ability to work as part of a team.
• Confidence in answering telephone enquiries.

Hours of work: 

Monday to Friday 

08:00 - 16:30 / 08:30 - 17:00