Office and Facilities Co-ordinator
Posted 12/07/2024 by Holt Executive
Holt Executive is supporting a pioneering defence and aerospace contractor, delivering mission-critical technology and systems to customers on the land, sea, and air.
They are currently recruiting for a part-time 30.0 hours per week Office and Facilities Co-Ordinator to join their fast-paced, innovative business in Plymouth.
This Office and Facilities Co-Ordinator is an exciting opportunity comprising of a variety of responsibilities such as welcoming visitors, booking meeting rooms, issuing passes and catering through to ensuring that buildings and services consistently meet the needs of the staff working in them.
Key Responsibilities for the Office and Facilities Co-Ordinator:
Essential skills for the Office and Facilities Co-Ordinator:
If your skills and experience match this Office and Facilities Co-Ordinator opportunity, apply now and learn more about this exciting opportunity!
They are currently recruiting for a part-time 30.0 hours per week Office and Facilities Co-Ordinator to join their fast-paced, innovative business in Plymouth.
This Office and Facilities Co-Ordinator is an exciting opportunity comprising of a variety of responsibilities such as welcoming visitors, booking meeting rooms, issuing passes and catering through to ensuring that buildings and services consistently meet the needs of the staff working in them.
Key Responsibilities for the Office and Facilities Co-Ordinator:
- Answer phone calls and emails promptly and courteously.
- Ensure buildings and their services meet the needs of the employees and liaise with suppliers to schedule annual service visits for gas boilers, intruder alarms, and fire detection systems and partner with maintenance companies to address any maintenance issues.
- Greet visitors, book meeting rooms, issue passes, and coordinate catering arrangements.
- Collaborate with the teams to book travel (flights, hotels, taxis) and create itineraries for staff.
- Manage stock levels of all consumables for the site, including company-issued clothing.
- Plan and execute company events when necessary.
- Conduct weekly fire alarm checks and manage security call-out teams.
- Assist the team with document style, presentation, and updates following team guidance.
- Assist with HR tasks as needed and must uphold the privacy of confidential information.
- Adhere to company procedures, policies, and goals.
- Prioritise health and safety regulations and guidelines in all situations.
- Ensure procedures are followed as outlined in the Quality Manual.
- Maintain accurate and up-to-date work documentation in accordance with BS EN9001.
Essential skills for the Office and Facilities Co-Ordinator:
- Excellent organisational, verbal, and written communication skills with attention to detail and the ability to multi-task and produce work with a high level of accuracy.
- A flexible, conscientious, and diligent attitude.
- Excellent MS Word skills and attention to detail with documentation.
If your skills and experience match this Office and Facilities Co-Ordinator opportunity, apply now and learn more about this exciting opportunity!
- Type:
- Permanent
- Start Date:
- 11/07/2024
- Contract Length:
- N/A
- Contact Name:
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- Telephone:
- Login or register to view
- Job Reference:
- V-32753-1
- Job ID:
- 221993493
- Applications:
- Less than 10
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