Proposals Assistant

Galldris Group

Location: Head Office - Enfield, Middlesex

An exciting opportunity has arisen for a Proposals Assistant to join our Head Office team. The Proposals Assistant will be responsible for assisting in the production of quality proposal documentation such as EOIs, RFIs, PQQs, and ITTs.

The Proposals Assistant will also be responsible for administrative tasks relating to proposal submissions and assisting the wider Preconstruction team.

Key Accountabilities to include but not limited to:

• Administrative tasks relating to the collection and logging of tender information for distribution
• Support with compiling detailed bids, including the gathering of necessary data from proposal contributors such as Estimators, Planners, Preconstruction Managers and wider teams
• Support the creation of bid documents related to kick-offs and settlements
• Consolidate documents developed by other team members into the required tender format
• Maintain and administer a library of reusable written content, templates, and processes to maintain efficiency across submissions
• Supporting post-bid activities such as presentation creation and information logging
• Work alongside the Proposal Lead to assist in the monitoring and logging of opportunities through procurement portals
• Undertake other administrative duties which may contribute to supporting the wider office team and its directors
• Deputise in the absence of the Proposals Lead to maintain proposal submission availability

Experience/Knowledge:

Essential Criteria:

• GCSEs, A-level or equivalent
• Previous experience of working within a bid team
• Experience in producing draft proposal responses
• Competent in Microsoft office suite, including PowerPoint, SharePoint and Microsoft Teams

Desirable Criteria:

• Ideally degree qualified in a relevant subject, such as Marketing and/or English
• Experience of working with bid submission and procurement portals
• Construction industry experience
• Adobe editing experience

Skills:

As a Proposals Assistant, you will play a crucial role in the preconstruction phase of potential projects. This includes supporting the Proposal Lead, and the wider bid team, in preparing and submitting competitive tenders for construction opportunities.

You will have proven:

• Effective communication and organisational skills
• Excellent writing and grammar skills with the ability to prioritise
• Ability to work under pressure and to deadlines
• Ability to manage multiple tasks
• Relationship building skills

You will be joining a great team with plenty of ongoing support, training and internal development opportunities; a summary of our benefits include:

• 25 days of annual leave plus bank holidays, increasing with service
• An extra day of annual leave for your birthday
• Access to our employee referral scheme, with rewards between £500 to £1000
• Access to a range of resources to support your physical, mental and financial health
• Access to private medical insurance after successful completion of your probation
• Company Life Assurance
• Funded training to help you achieve APMP membership, allowing you to reach your full potential

Interested applicants must be eligible to work legally in the UK.

Should you feel you have what it takes to be successful in this role then we would love to hear from you.

Employee referral scheme - refer a friend or family member to work for Galldris. We look forward to hearing from you.

Galldris is an Equal Opportunities employer and does not discriminate against any protected characteristic.

Please note: We are not using recruitment agencies for this role. In the event of speculative CV submissions, no fees will be applicable.