Role: Administrative Coordinator

Contract: Permanent

Salary: £28 - 30,000

Location: Hybrid – Birmingham B15 (4 days) Home working (1 day)

Benefits: Enhanced annual leave entitlement, free parking, employee assistance programme, private medical and enhanced pension scheme

We are working on behalf of our client who is seeking to recruit a skilled and experienced Administrative Coordinator / Senior Administrator who will be responsible for supporting with the day-to-day operations and administration needs of the department. This is a pivotal role supporting a range of operational functions. As the Administrative Coordinator you would have responsibility for HR and finance admin tasks, internal and external communications and PA duties.

This is a full-time permanent position working Monday to Friday. This role would be office based 4 days a week in Edgbaston B15 on the outskirts of Birmingham city centre, and home working 1 day a week.

Role and responsibilities:

• As the Administrative Coordinator / Senior Administrator you would have responsibility for HR and finance admin tasks, internal and external communications and PA duties
• Act as a primary contact into the business and understanding, resolving and delegating or escalating queries as required
• Complex diary management for meetings and support with associated administration when required such as preparing agendas and papers
• Interact with senior management and high-profile contacts within the organisation and maintain excellent working relationships
• Supporting with PA duties as required to the senior management team
• Assist with organising events including booking a venue, sending invitations, arranging refreshments, liaising with speakers, manage bookings, co-ordination of colleagues, advertising, collating feedback and reporting back.
• Liaise with other areas of the business to collate data, monitor accuracy, manipulate, analyse and interpret data reports to then prepare and deliver management information reports
• HR administration task such as logging staff absences, organising inductions and processing leavers
• Supporting with internal and external communication through e-marketing, intranet and website page updates
• Responsible for raising purchase orders, processing payments, authorising expenditure and handling any basic finance queries
• Support the management, development and implementation of operational processes and systems.
• Support the Operations Manager with projects when required
• General administration support as required by the department

Skills and experience required:

• Proven work history as an Administrator, Administrative Coordinator, Senior Administrator or Secretary position is essential
• Ability to work in a fast paced and collaborative team environment
• Excellent verbal and written communication skills is essential
• Strong IT skills in particular confident user of MS Excel
• Well organised, confident and engaging manner
• Ability to handle confidential data in line with GDPR
• Natural ability to problem solve and offer solutions
• Accuracy and attention to detail skills essential
• Experience in Higher Education or Further Education advantageous

Benefits

• Generous and enhanced annual leave entitlement
• Hybrid working
• Free parking
• Employee assistance programme
• Private medical benefits
• Library of tailored benefit choices including Cycle to Work

If you have the relevant skills and experience, and actively seeking a permanent role as an Administrative Coordinator or Senior Administrator with a prestigious employer then please apply today.