Belmont Recruitment are currently looking for an experienced Company Secretary to join Bradford Council’s Children’s Services Division on an initial 3 month temporary contract. This is a full-time role working 37 hours per week, Monday to Friday.

The company secretary will play a vital role in corporate administration, ensuring compliance with legal and regulatory requirements while maintaining high standards of corporate governance.

Detailed below are the primary duties and responsibilities of a company secretary:

• To be responsible for scheduling and compiling agendas and required papers for formal Board and Committees including the recording of minutes, their distribution and the management of action trackers ensuring actions are completed in a timely manner.
• Ensure all Board and Committee corporate records and documents are appropriately developed, consulted upon, maintained, reviewed and updated including Standing Orders, Standing Financial Instructions, Schedule of matters reserved to the Board, Board and Committee Terms of Reference (TOR) and Board papers.
• To provide comprehensive personal assistant/secretarial, operational and organisational support to the Chair, Executive Directors and the Non-Executive Directors (NEDs) and to ensure the efficient operation of their different requirements and ensure the signoff of NEDs timesheets.
• Ensure all Board and Committees have 18 months of forward meetings planned to ensure strong attendance and that development days are diarised 18 months in advance.
• Facilitate good communication between the Board, Committees, Executive Leadership Team, Non-Executive Directors and the Executive/Personal Assistants.
• Take responsibility for the administration of the Trust, for example: maintaining records on Companies House, registers of members, directors, and secretaries, and file necessary documents with Companies House, such as annual tax returns and audit reports.
• Coordinate board member orientation and training sessions to enhance their understanding of the organisation's operations and responsibilities.
• Inform Companies House of any significant changes to the Trust, administration, directors or registered address.
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
• Liaise with external regulators and advisers, such as legal advisors and auditors.
• Develop and oversee the systems that ensure the Trust complies with all applicable codes, in addition to its legal and statutory requirements.
• Logging details of the Trust's assets and liabilities and making changes to assurance/governance processes.
• Establish and maintain prompt effective contact and communication with internal and external stakeholders in all matters relating to the successful running of the board and committees.
• Execute and manage prompt, effective verbal and written communication/queries in a confidential, professional and sensitive manner preparing draft responses as necessary.

Requirements:

• Honours degree ideally in accountancy and finance, business and management or law or equivalent experience.
• Hold a recognised professional qualification in company secretarial practice or relevant field and/or willingness to undertake qualification.
• Experience of senior board level minute taking and maintaining accurate actions logs and records to ensure strong governance.
• Significant experience in a similar role within a public sector organisation or a regulated environment.

If this role would be of interest, please apply with an up to date CV as soon as possible!