OFFICE ADMINISTRATOR

LOCATION: Harlow, CM20 2BD
REPORTS TO: Operations Director
RESPONSIBLE FOR: Administrative duties in Head Office

COMPANY OVERVIEW

Our client, Gamma Systems, established in 1999, is a market leader in providing Communal IRS, Security, and Fire Protection Solutions in and around London. Gamma Systems serves a wide range of clients, including Principal M&E Contractors, Housing Associations, Local Authorities, Facilities Management, and Property Management Companies. The company prides itself on delivering the highest level of customer service and innovation in system designs to ensure client satisfaction and quality.

ROLE SUMMARY

They are seeking an experienced Office Administrator to join their expanding team. The role involves overseeing and executing a wide range of administrative duties from the Head Office, including assisting with stock control and deliveries.

KEY RESPONSIBILITY

As an Office Administrator, your duties will include:

• Document Tracking: Ensure compliance by tracking and maintaining documents.
• Scheduling: Coordinate appointments and meetings.
• Document Review: Review and revise documents for accuracy.
• Document Management: Scan, copy, and distribute documents to the team.
• Coordination: Liaise with project team members to assist with documentation.
• Data Entry: Update records and databases to maintain accurate information.
• Correspondence Management: Handle company correspondence, including phone calls, emails, letters, and packages.
• Inventory Management: Manage office supplies, including stationery, to ensure smooth office operations.
• Stock and Deliveries: Assist with stock management and oversee deliveries.

Knowledge/Experience Required

• MS Office: Must have excellent Microsoft Office skills.
• Diligence: Strong attention to detail and a positive attitude.
• Communication: Outstanding verbal and written communication abilities.
• Problem-Solving: Excellent problem-solving skills and the ability to work well in a team.

General Requirements

• Experience: Previous experience in the construction industry or Fire & Security sector is advantageous.
• Background Check: Must have a clear criminal record and meet the requirements to pass a CRB/DBS check, as required in the security industry.
• Policies: Familiarize yourself with and uphold company policies, including Equal Opportunities and Anti-Harassment and Bullying Policies.
• Proactivity: Bring ideas and suggestions for business improvement.
• Training & Meetings: Undertake training as required and attend staff and team meetings.
• Health & Safety: Observe health and safety procedures to ensure the safety of colleagues, customers, and visitors.
• Flexibility: Undertake other duties as needed to meet changing priorities and business objectives.

Benefits

• Salary: £22,000 - £25,000 (dependent on experience)
• Pension: Company-provided pension scheme.
• Holiday: 28 days, including bank holidays.
• Additional Holidays: Extra day of holiday for each year of service, and your birthday off following probation if it falls on a weekday.
• Career Advancement: Excellent opportunities for advancement with a growing and ambitious company.

This role may suit an ambitious school leaver experienced with Microsoft Word and Excel. They are an equal opportunities employer, welcoming all qualified applicants to apply.