Finance Administrator & Helpdesk support:

· Working part time based at our Manchester Office between 10:30 to 14:30pm Monday to Friday.

· Working on the Financial Administration of all ‘Commercial Contracts & Projects’ such as Offices, Councils, Schools, Colleges and Renewable Systems.

· Job Types: Part Time, Permanent

· Pension Scheme

· Laptop

· Business Expenses

· Holiday plus statutory days: As discussed/agreed at interview

Key Requirements:

· Financial administration experience within the FM, M&E Building Services Sectors and for Projects Works would be desirable but not essential.

· Experienced with invoicing & purchase orders

· Possess good IT skills being proficient with the necessary IT packages i.e. Excel.

· Demonstrate a commercial awareness i.e. budgets & P&L when supporting Finance Manager

· Working within the Finance Administration Team along with supporting the Finance Manager with third-party sub-contractors.

· Possess good communication skills.

· The ability to employ best business practices that improve efficiency, reduce operating costs and increase productivity, whilst maintaining compliance with the Company Health, Safety, Environmental & Quality procedures

· Driving License

Key Responsibilities:

· Due to overall business growth the Finance Administrator to assist the Finance Manager when required to monitor and control the work-in-progress (WIP), sales invoicing and purchase invoice electronic authorisation.

· Assist the Finance Manager when carrying out WIP Reviews with Managers and Directors

· Assist the Finance Manager when Analysing and Reporting of WIP items and appropriate escalation

· Assist the Finance Manager with the identification of overdue reactive billing and follow up with relevant parties.

· Assist the Finance Manager with liaising with various teams to ensure appropriate billing

· Assist the Finance Manager with the Control of maintenance sales invoicing

· Assist the Finance Manager with the Control of Projects sales invoicing

· Assist the Finance Manager with the development of P&L analysis and financial reporting on contracts

· Assist the Finance Manager with regular review of overdue purchase invoice authorisation

· All employees have a responsibility and can make a positive impact towards our continued ‘ISO 9001 Quality & ISO 14001 Environmental Accreditation’ by familiarising themselves with the issued company ‘Quality Policy & Environmental Policy’ which is also held on the office server.

· All employees have a responsibility to familiarising themselves with the issued ‘ASH Employees Handbook’ and ‘ASH Company Policies’ as follows:

o ASH Health & Safety Policy

o ASH Health & Safety Procedure

o ASH Equality & Diversity Policy

o ASH Alcohol & Drugs Policy

o ASH Bribery Policy

o ASH Modern Slavery Policy

o ASH Record Retention & Destruction Policy

Reporting to - Jill Berry Office Manager & Finance Manager at ASH Integrated Services Ltd