Company Secretarial Assistant Manager

Location: London

Rates of pay: £45,000 - £60,000 + Bonus & Excellent Benefits

Job Description

You will form part of a high calibre team responsible for delivering a range of corporate secretarial and governance, advising a portfolio of clients on compliance matters, including (but not restricted to) annual statutory requirements, routine company changes and share capital changes. You will be corresponding directly with both clients and third parties, and will be expected to adhere to Ad Hoc requests and administrative matters (authorised signatory requests, board minute extracts, secretary certificates, auditor requests, etc.) and attending to any notarisation/apostille requirements. The role is based from their London office, offering hybrid working with 3 days in the office and 2 days from home.

Duties

• Supporting a portfolio of circa 300 UK entities delivering an extensive range of corporate secretarial and governance services
• Follow operational processes which ensure financial hygiene (time recording, in/out of scope work, billing etc), effective document management and support data driven decision making (e.g., up to date resourcing plan, skill matrix, feedback and performance management etc)
• Acting as relationship manager for a number of clients and overseeing a team providing support to those clients
• Managing team members workflow, day to day activities and leading technical initiatives.
• Line management of team members, undertaking performance management and appraisals.
• Identifying opportunities to introduce new business, developing additional sales from existing clients and crossing services.
• Regular relationship meetings with key clients
• Assisting with the administration for board meeting’s from start to finish, this will include; preparation of meeting agendas, preparation and distribution of meeting packs, attendance at board and shareholder meetings, preparation of relevant minutes, maintenance of minutes and records as well as other ad hoc secretarial duties as required
• Provide feedback on work produced and answer queries by more junior members of the team to ensure that quality service delivery to clients is maintained across

Required skills, knowledge or experience

• Extensive experience in UK entity management/subsidiary governance
• Previous experience managing workflows and training junior members of a team
• Strong organisational skills
• High level of attention to detail
• Good communication skills, both written and verbal, and confident in communicating effectively with stakeholders at all levels
• Degree educated, ideally within Law or Business Studies
• CGI part or fully qualified (or other professional qualification if relevant experience can be demonstrated)

This vacancy is being advertised on behalf of Gem Partnership Ltd who are trading as a recruitment business.

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