We are seeking for a dynamic and highly organized individual looking to progress into a managerial role with excellent people skills to lead our administration team.

About Recruitment Ventures:

Recruitment Ventures offer an established suite of recruitment agencies, each providing specialist expertise within their associated industries. Within the group we have three highly specialised market leading agencies consisting of Granite Recruitment (Oil and Gas), Omni Subsea (Subsea) and Ingenii Resource (Renewables).

Our specialist approach enhances the service quality we provide to our clients. This is achieved through a competent understanding of the specific skill sets required for, and an established network that can be relied upon.

​Role Overview:

As an Office Manager in a busy recruitment group, you will be responsible for overseeing all aspects of daily financial operations and office management including pay-processing, sales invoicing and compliance. You will ensure a high level of service is maintained with clients and candidates, leading the admin/accounts team to meet deadlines, and offering advice where required. This is a fantastic opportunity for a local candidate to become an integral part of the group and where your input can make a real difference.  

Key Responsibilities:

• Be the expert in the different pay methods available to candidates and how each is administered, ensuring complete clarity with both candidates and clients. Understand the differences between them and articulate the options available for each role.
• Work in accordance with ISO 9001, understanding and implementing the QMS processes
• Conduct comprehensive appraisals with the team on a regular basis, following up and supporting with any identified areas of improvement
• Manage the issuing and storage of employment contracts, as well as ensuring form completion prior to starting work, notify clients of any declarations
• Control the PPE storage aiding with accurate stockchecks, candidate records, client invoicing and logging of PPE requirements
• Be responsible for collating, communicating, storing and updating IR35 documentation
• Process bank payments in an accurate and timely manner
• Check and chase any outstanding purchase invoices
• Ensure sales invoices are raised diligently and quickly by the admin team with a “right first time” attitude
• Assist with in-house accounting including month-end management reports
• Oversee the Aged Receivables report ensuring payment is received for all sales invoices in line with agreed payment terms
• Be able to articulate estimated payment dates, cash flow forecasting and payment plans
• Support the team by processing timesheets/expenses, book accommodation/travel and administrative duties

The ideal candidate:

• Ability to lead by example, demonstrating high standards and practices
• Previous experience with timesheets is essential for this role
• Ability to work to tight deadlines, quick turnarounds, and on own initiative
• Excellent work ethic with a determination to service clients and candidates to the best of your ability
• Ability to implement, improve and optimize processes
• Previous experience of team supervision and development of staff - desirable
• Excellent attention to detail and accuracy
• Previous experience in Finance/Payroll systems - desirable
• Proficient across Microsoft platforms, Excel in particular
• A key team player who can engage, motivate teams and develop strong relationships

This is a full-time office based role with 1 day working from home

Next Steps:

Are you a detail-oriented individual with a passion for finance and administration, If so then we want to hear from you!

Please click apply to upload your CV for consideration or contact Mila Nickerson  directly. We look forward to hearing from you!