Senior Finance Assistant

Temporary to permanent

Full time

Cricklade

Salary is dependent on experience

Due to location you must have a driving licence and transport

We are currently recruiting for a Senior Finance Assistant to join our client based on the outskirts of Swindon.

Key Accountabilities

• Ownership of all tasks ensuring they are carried out to a high standard of accuracy
• Actively driving credit control and retentions receipts
• Drive coordination with all departments to ensure month end process and deadlines are met
• Work closely with colleagues to ensure that all sales invoicing is aligned with completed projects
• Driving improvement of daily processes

Account Receivable

• Creation of ID Factoring Schedules from receipts/sales invoices/retentions
• Drive, manage and maintain all administration of credit control processes
• Manage all proforma receipts with projects ensuring update of information in a timely manner
• Manage customer portals and upload relevant sales invoices
• Creation of sales invoices, track & action retentions and credit control; customer queries
• Manage deferred income invoices/credits and monthly reconciliation
• Ensure all unallocated receipts are allocated
• Daily ID Factoring cashflow analysis & monthly reconciliation
• Manage project sales data into Sage 50
• Process credit card receipts through the online portal

Account Payable

• Manage project costs data into Sage 50
• Prepare the monthly supplier pay run, ensuring cashflow operating system is managed
• Input and review purchase invoices on Sage 50, ensuring proper coding and nominal allocation
• Work cohesively with projects to review sub-contractor purchase invoices and handle all queries
• Monitor employee expense claims
• Manage and maintain pending purchase invoices including monthly reconciliation
• Monitor credit and charge card transactions & monthly reconciliation
• Ensure all unallocated payments are allocated

Reconciliations & Month End Reporting

Manage and maintain CIS Statements, associated credit note; input into Sage, produce monthly report and upload to HMRC

Reconciliation of all Bank Accounts

Prepare and submit the monthly VAT return, ensuring compliance with regulations

Drive and maintain month end processes are completed within all functions ready for project reconciliation

Create monthly payroll financials and payroll analysis

Create monthly pension contributions and upload summaries

Create payroll & PAYE consolidation journals

Create and analysis project to financials reconciliation, highlighting trends and correcting discrepancies

Support the Finance Director in financial analysis and reporting

Other Finance Areas

Manage the finance inbox and serve as the primary point of contact for finance-related inquires

Collate and create financial information for scrum notes

Assist in implementing new procurement procedures and systems to improve efficiencies

Primary contact with all stock queries with the Production department

Administration of post

Maintain all reports within Sage 50

Maintain sign off of small projects, ensuring risk mitigations have been carried out

Update Financial Contractual Information with all retentions payments

Deputise for the finance department with support by the Managing Director

Update commentary on monthly management reports

Support other functions will financial queries

Following all the requirements of Health and Safety policies and procedures; contributing to achieving objectives

Carry out any other duties as reasonably required

Essential

Recognised Accountancy qualification (AAT Level 4 qualified or equivalent

Working knowledge of Sage 50 & Microsoft office especially Excel

Previous experience in a senior finance role

Numeracy and analytical skills, compliance orientated

Excellent interpersonal skills, and communicate skills

Organised, strong attention to detail and accuracy in record-keeping

Able to prioritise to deadlines

Able to work effectively independently and under pressure

Understand the importance of confidentially

Nice to have

Experience within the construction industry

Experience with Domestic Reverse Charge (VAT)

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