Apple Recruitment are recruiting for a Personal Secretary (Band 3) for Southern Health and Social Care Trust in Craigavon, Northern Ireland.

Main duties and responsibilities:

Operational Delivery

• To co-ordinate and process a range of correspondence in accordance with agreed procedures within area of responsibility.
• To undertake a range of admin support duties including, making appointments, maintaining diaries, receiving, processing and distributing incoming mail, personally dealing with routine items, provision of typing admin support to senior staff
• To ensure that work for which responsible is processed in a timely manner in accordance with agreed performance standards and that any derogation is brought to the attention of a senior officer.
• To prioritise workload in accordance with expected outcomes.
• Deal with routine queries, referring to more senior staff when necessary.
• Deal with incoming / outgoing mail and ensure that mail is distributed appropriately to relevant staff and in a timely manner.
• Continually strive to improve quality, standards and procedures within area of responsibility contributing to the ongoing desire to improve delivery of services.
• Arranging and attending meetings, taking minutes, typing /distribution of same and undertaking follow up action as directed.
• Compile reports and or word process letters for approval/signature of senior staff.
• Allocate work to other staff and monitor quality of performance, if required.
• Design and prepare materials for presentations, including the use of Microsoft office packages such as Powerpoint.

Information Management

• To ensure that all systems used both manual and computerised are maintained accurately at all times.
• Where necessary to develop filing systems to meet the needs of the service and ensure these are maintained.

Key Working Relationships

• Establish, maintain and develop close working relationships with managers and staff at all levels throughout the Trust and to interact effectively with members of the public as required.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by noon on Friday 4th October 2024.

You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:

Applicants must, by the closing date:

1. You must be a permanent or bank employee of the Southern Health & Social Care Trust OR and Agency member of staff registered on the Trust Admin Bank and employed within Acute Services, to be eligible to apply for this post.
2. 4 GCSEs at Grades A-C including English Language and Maths or equivalent / higher qualification AND 1 years’ experience in a clerical/ administrative role OR 2 years experience in a clerical/administrative role
3. Experience in the use of Microsoft Office products including Word, Excel, Powerpoint
4. Experience of minute taking
5. Ability to work independently and as part of a Team.
6. Ability to use own initiative.
7. Good organisational skills with an ability to prioritise own workload.
8. Effective communication skills to meet the needs of the post in full.

Further Details:

• Hourly Rate: £11.67
• Hours: 37.5 hours, Monday-Friday 9am – 5pm
• Duration: Up to 6 months with possibility of extension

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by noon on Friday 4th October 2024.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.