Location: Nottinghamshire, UK
Salary: £7,138.56 per annum
Working Pattern: Part-Time (15 hours per week 3:30 pm -6:30 pm)
Contract Type: Permanent

Application Deadline: Sunday 27th October 2024
Interview Date: Week Commencing 28th October 2024

About Us

Worksop College and Ranby House; one community set across two schools. We are proud to be a broad ability school, educating children from ages 2-18. With a focus on progress, we recognise that every child has their own skills and abilities, whether academic, sporting, musical, or otherwise. We believe education is about more than just academic success; it’s about human flourishing. We aim for our students to be the best versions of themselves, whatever their future aspirations. Our school, with its stunning setting, exceptional facilities, and talented teaching staff, is a place where children can thrive, grow, and discover their potential.

Key Responsibilities (All Staff)

• Maintain and promote the mission, vision, values, and ethos of the school.
• Lead by example and act as a role model for other members of the school community.
• Promote the school's reputation through different marketing media and involvement in recognised associations.
• Be proactive in problem-solving, solution-focused, and understanding to all parties involved.
• Establish and maintain professional working relationships with all staff.
• Uphold a safe, secure, and healthy learning environment by addressing Health & Safety matters.

General Administration

• Prepare notices/posters for student notice boards.
• Undertake general administrative tasks, including photocopying, general typing, and preparing outgoing school mail.
• Assist with the preparation of exeat weekend, half-term, and end-of-term mailings.
• Help with the distribution of mail and produce signage and daily enrichment lists.
• Maintain the staff photo board and upload weekly team sheets to the parent portal.

Reception Duties

• Take a handover from the full-time Receptionist daily to ensure any issues of the day are fully understood.
• Work in the Reception Office, acting as the first point of contact for all enquiries (phone, visitors, deliveries, general emails, etc.).
• Answer the telephone, deal with enquiries, redirect callers as appropriate, and take messages when staff are unavailable.
• Ensure messages regarding pupil collections are relayed to the duty teacher appropriately.
• Ensure all visitors are booked in and out according to school procedures.
• Oversee the sign-out process for pupils and children collected from late stay.
• Act as a focal point for queries relating to the evening bus service.

Music Administration

• Prepare instrumental timetables (200+ music lessons) weekly and maintain notice boards in the music department.
• Prepare documents and certificates for music competitions and awards.
• Liaise with parents about music events and music department parents' evenings.
• Liaise with the Director of Music regarding music information and with music staff and parents to arrange taster lessons.
• Assist parents with queries about music lessons and instrument hire.

Senior Leadership Team Admin

• Produce analysis reports from iSAMS, such as effort grades and report matrices.
• Upload tracking data from assessments to iSAMS.

Staff Professional Development

• Take opportunities for continuous professional development through self-directed reading, courses, and in-service training.
• Maintain good IT skills and support staff (Admin) performance reviews, completing required documentation, and supporting individual targets agreed in performance management meetings.

Benefits

• Monthly salary including holiday pay
• Fee concessions for the children of any full-time teaching staff member who meets the school's entry requirements
• Lunch is provided when on duty; the school is known for its high-quality catering
• Tea and coffee are available throughout the working day

Desired Criteria

• Understanding of the accountability and parental expectations placed on teaching and support staff in the independent sector.
• Child Protection and Safeguarding Training (provided by the school).
• First Aid Training (provided by the school).

Essential Criteria

• A desire to be an ambassador for the school in everything achieved.
• A confident and effective communicator who supports the team and embraces change and challenge.
• Excellent organisational and time management skills.
• Ability to resolve problems effectively by being solution-focused.
• Ability to work constructively as part of a team, showing tact, diplomacy, and discretion.
• Strong interpersonal skills to build positive relationships with children, parents, and colleagues.
• Competency in ICT systems, with the ability to format, edit, share, and publish documents using various applications.
• Evidence of managing calendars, timetables, and events efficiently.
• Excellence in customer relations, with the ability to deal with parents, visitors, and other professionals in a polite, friendly, and professional manner.

You may have experience in the following roles: Receptionist, Administrative Assistant, Office Assistant, Front Desk Receptionist, School Receptionist, Office Administrator, Secretary, Office Coordinator, Personal Assistant, Customer Service Administrator, etc.

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