Payroll Specialist – Hybrid

Location: Hybrid – London
Salary: Competitive (DoE)
Contract: Permanent, part time of 21 hours per week across Tuesday to Thursday

Why do we want you?

As our Payroll Specialist / Payroll Administrator, you will be responsible for ensuring the smooth, accurate, and compliant processing of payroll for approximately 200 employees across the UK and internationally.

You will work closely with our external managed service providers and internal teams to maintain up-to-date employee data, process payroll, and respond to payroll-related queries.

Your work will ensure compliance with payroll regulations and help to maintain a positive employee experience through efficient and accurate payroll management.

“No-one understands the NHS better”

HSJ Information Ltd (previously Wilmington Healthcare) covers HSJ Market Intelligence, the UK’s most advanced NHS Data Analysis agency: HSJ Advisory, a consultancy specialising in NHS-Industry partnership and market access; HSJ, the journal for healthcare leaders and HSJ Events, inspiring healthcare leaders to transform patient care.

We partner with hundreds of life science companies – pharma, MedTech, diagnostics, and digital – to optimise their planning, execute their launch, and advance their customer engagement, and ultimately build partnerships with the NHS.

Job purpose, tasks and responsibilities

Key Responsibilities:

• Payroll Processing: Prepare and process payroll for UK and international employees, ensuring accuracy in calculating wages, bonuses, pensions, and statutory deductions.
• Employee Data Management: Update employee records for new starters, leavers, salary changes, and benefit adjustments.
• Compliance: Ensure all payroll processes comply with UK and international regulations, staying up-to-date with tax laws and payroll regulations.
• Reporting & Audits: Provide payroll reports and support internal/external audits by supplying accurate payroll data.
• Employee Support: Address employee queries regarding payroll, benefits, and deductions and work with the People Team and Finance to resolve discrepancies.
• System Management: Ensure payroll systems are functioning efficiently and assist in system upgrades or implementations.

Success in This Role Looks Like:

• Accurate and timely payroll processing.
• 100% compliance with HMRC and international payroll regulations.
• Effective and professional resolution of payroll queries.

Essential and desirable capabilities

We always support colleagues to develop their skills but to be successful in this job you really do need to already be able to tick most of these boxes...

We know it’s not a skill, but the successful candidate must have permission to work in the role’s location by the start of their employment.

You will also need:

• Proven experience as a Payroll Specialist or similar role.
• Solid understanding of UK payroll regulations, including PAYE, Tax & NI, and statutory legislation.
• Knowledge of tax year-end procedures and P11D processing.
• Proficiency in payroll software and Excel.
• Ability to handle sensitive information with discretion and integrity.
• Excellent organisational skills and attention to detail.
• A team player mentality, able to manage deadlines and adapt to changes quickly.

Before you go....

Discover Your Potential with Us

At HSJ Information Ltd, we believe in empowering our people to take ownership of their careers. You’ll find the support, opportunities, and values needed to thrive—whether your goals are personal or professional. We champion inclusivity, innovation, and integrity, fostering a culture of collaboration and curiosity.  We shortlist all applicants who meet our essential role criteria, in addition we guarantee an interview for all disabled applicants who meet the essential role criteria.

If you would like to be considered for this scheme, you require an alternative method of applying, or require any reasonable adjustments please contact us directly.

Our team is courageous, creative, and passionate about making a difference. If this sounds like the environment where you’d succeed, join us and make your mark. When you join us, you’ll be able to utilise hybrid working, and receive benefits that include a bonus scheme, pension, life assurance, additional holiday purchase, healthcare, cycle to work scheme, discount vouchers and access to wellbeing resources.

Apply now to embark on a new challenge with HSJ Information Ltd.