Facility Management Services Coordinator

Permanent

Harwell/ Didcot

Salary : £35K to £45K dependent on experience.

Hours of Work: Monday to Friday 40 hours per week, must be flexible due to nature of the business.

Duties

Under the direct authority of the Head of Estates and Facilities Management Service, the Service Coordinator is responsible for:

• Coordinate in close collaboration with FM the implementation of ad-hoc projects with third party companies, upon request of Head of FM Service.
• Ad-hoc support on other tasks not mentioned in the above list, to Head of FM Service
• Organize and coordinate the implementation of office accommodation requests, office moves and office layouts for the ECSAT employees.
• Coordination of complex user requests related to FM services.
• Support the catering service delivery, and analysis of catering data in support to the head of FM service.
• In close collaboration with the ECB representative in provide assistance where required specifically related to on-site logistics coordination, set up for new exhibitions layout    requests and liaise with ESA service stakeholders (e.g., IT, Video Conferencing, AV etc.).
• Coordinate and support Audio Visual system development and operations in the MVCC, in agreement with Head of FM Service, and other stakeholders or team members.
• Coordinate inputs and feedback on MVCC services and event types to support the continuous improvement of ECB event management; coordinate communications with Campus stakeholders on MVCC event operations and provide input to the MVCC website.
• Coordinate the FM on site activities for the preparation of special events in which are not organised by the ECB (e.g. Xmas party, ESA days, FM meetings, Programme Boards)

The appointed post holder shall in principle not be responsible for any hard services, unless explicitly requested by the Head of Estates and Facilities Management Service.

Technical competences

The candidate shall list all their technical competencies relevant for a successful and efficient execution of the role. Whilst no formal bachelor’s degree is required, the candidate shall have equivalent demonstratable experience in similar roles.

Behavioural competences

• Capable of handling a variety of tasks, and multi-tasking
• Understanding basics of managing various projects
• Good communicator
• Open-minded, confident, and pro-active
• Willing to learn, adjust and operate in a fast-paced, international process driven environment.
• Committed, driven individual, who can take appropriate levels of responsibility.
• Good knowledge of Microsoft Outlook, Word, Excel, and PowerPoint

Education

The candidate shall provide full transparency of their entire education starting from GCSE until latest. Any extra curriculum training relevant for the role shall be identified.

Company Benefits

25 days holiday plus 8 public holidays.

Pension contribution – minimum (3%)

Employee Recognition Scheme

Cycle to work scheme.

Employee referral scheme

To apply for this excellent opportunity, email your CV NOW.

Concept Resources are an equal opportunities employer.