Key Responsibilities:

• Office management: Ensure smooth office daily operation, enhance office environment and deal with employees’ requests/complaints etc;
• Facilities management: Raise, arrange, follow up and resolve any issues with facilities teams and landlord;
• Supplier management: Manage suppliers’ service deliveries and performance appraisal;
• Team management/collaboration: Receptionist management and regular communication with admin members to achieve shared objectives;
• Real estate management: Deal with office leasing and small renovation project management;
• Office assets management: Act as asset administrator to manage and oversee asset management quality;
• EHS management: Oversee office environment and operation to meet EHS requirements throughout the whole office;
• Procurement management: Raise purchase requests and ensure all items/service are delivered, accepted, invoiced, paid on time and complied with company rules;
• Team Assistant: Organise events and meetings, coordinate with different business teams for shared business goals;
• Other businesses: Handle ad hoc requests and urgent cases to support business teams in timely manner.

Person Specification:

• Required:

• Great communication ability.
• Fluency in both English and Chinese (written and spoken);
• Good command of MS Office (Word, Excel, PowerPoint, Outlook);
• Team spirit, openness for an international environment and Chinese business culture;
• Hands-on and can-do attitude;
• Well-organized and structured working style
• Desired:
• 2 years + experience in similar role would be desired.