­­Job Title: Bid Co-ordinator

Location: Plymouth

Contract Type: Permanent, Full-time, Monday-Friday

Ventro, Firntec and LivGreen are an exciting group of companies focused on fire-safety services and net zero retrofit. We are looking for a detail-oriented individual to join our dynamic Bid Estimating team. As a Bid Coordinator, you will support the team by overseeing the smooth running of the bid process from the first identification of a bidding opportunity, through to submission.

Key Responsibilities:  

• Respond to pre-qualification questionnaires
• Register on and manage the customer tender portals
• Communicate tender queries and respond to tender clarifications throughout the bid process. Ensure that clarification questions are posted in good time and responses are communicated to the relevant persons
• Liaise with the Sales Team to arrange site visits
• Conduct Bid/No Bid checks and follow up actions
• On identification of a ‘go’ bid, in discussion with the Bid Writer/Manager, organise the setup of a bid kick-off meeting and provide summaries/Kick Off slides of tender documentation
• Set up, populate, update and publish a bid tracker to ensure the bid team are aware of the schedule
• Follow up with the Bid Writers and SMEs - prompting with updates where timelines are lagging
• Coordinate all the bid related activities with the entire bid team from kick off to bid delivery
• Collate requested information to support the Bid Team and relevant Sales Consultant
• Provide reviews of each bid prior to submission, checking for clarity of response, quality of offerings in relation to the specification, tailoring of response to question phrasing and correction of typos. Ensure proposal documents follow corporate branding guidelines, standard formatting and quality standards. Provide advice on flow, language and grammar
• Keep accurate historic bid records (outcomes, win, losses)

The successful candidate will:

• Have strong organisation skills
• Maintain a detail-oriented approach
• Adaptable
• Able to meet tight deadlines
• Computer literate
• Ability to work independently as well as within a team

What you will get in return:

• Ability to purchase additional annual leave
• Healthcare scheme
• Regular company events
• Cycle to work scheme
• Company reward scheme (vouchers, etc)

Ventro Ltd values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Note: Ventro prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible. We do not accept speculative CVs and no fee will be applicable if sent.